• If you are citizen of an European Union member nation, you may not use this service unless you are at least 16 years old.

  • You already know Dokkio is an AI-powered assistant to organize & manage your digital files & messages. Very soon, Dokkio will support Outlook as well as One Drive. Check it out today!


Google Docs

Page history last edited by Becky Smeltzer 13 years, 5 months ago

Google Docs

ISDLS Conference

February 10 ,2011

1:00 - 1:30

Ginny Britt





Google Docs is free, Web-based word processor, spreadsheet, presentation, form, and data storage service offered by Google. It allows users to create and edit documents online while collaborating in real-time with other users.  (Data storage of any files up to 1GB each in size was introduced on January 13, 2010.)


(information taken from the Google Docs Website)



How to access Google Documents (Google Docs)

     1.    Go to Google: http://www.google.com

     2.    Click Sign in (upper right corner). Enter your email and password and click sign in.

     3.    On the navigation bar at the top, click on more to find the dropdown of options.

     4.    Scroll down to and click “Documents” which will open the front page to Google Documents.

     5.    At the top of the page, you will see the menu bar that allows you to open a new document, upload a document, share a document, upload a video, etc.

  • You will also see a preview of a selected document on the right. 
  • You have access to a document, presentation, spreadsheet, form, drawing or collections (formerly folders)

     6.    Click new document. The new document opens and you will see a menu bar and formatting bar very similar to other word processors that you have worked with.     

  • Check out each of the menus to see what is located there.

     7.    Complete your document.

     8.    Share you document with someone. Click on the Share button on the right of the screen. Enter the email addresses of those you wish to share with.

  • You can include a message to go along with your email.


Managing Documents

     1.    Organize and create collections. Go to New and select collection.

     2.    A box will appear that allows you to name the collection as well as add a description. You may also color your collection by clicking on the down arrow.

  • Save the folder and organize your information there.

     3.    The folder will appear on the left under My Collections.

     4.    Move any documents to the collection.

     5.    The collection title will appear.

     6.    After the collections are created and documents are moved into them, double click on the collection to expose the contents.



Link to Video Tutorials


Ways to Use Google Docs


  • Collaborate with others (especially across physical distance)
  • Group projects
  • Repository of information
  • Save documents online for easy access from any computer with Internet access
  • Store images and videos
  • Easy way to publish information online


What can you do with documents and other parts of Google docs?

  • Upload and convert Word documents, OpenOffice, RTF, HTML, text (.txt), Open Office (.odt), and StarOffice Writer (.sxw) files (or create documents from scratch).
  • Easily format your documents, spell-check them, etc.
  • Invite others by email to edit or view your documents.
  • Edit documents online with whomever you choose.
  • View your documents' revision history and roll back to any version.
  • Publish documents online to the world, as webpages or post documents to your blog.
  • Download documents to your desktop (such as Word, OpenOffice, RTF, PDF, HTML or zip).
  • Email your documents out as attachments.



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